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UEFA HatTrick VI Regulations - Edition 2016

8 I - General Provisions admitted as members on a provisional basis) and which fulfil the requirements for receiving the HatTrick funding as specified in these ...

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Text of UEFA HatTrick VI Regulations - Edition 2016

UEFA HatTrick IV RegulationsEdition 2016 Content 3 Content Preamble 6 I - General Provisions 7 Article 1 Purpose of the UEFA HatTrick programme 7 Article 2 Scope of application 7 Article 3 Beneficiaries of the HatTrick IV programme 7 Article 4 Advance payments, offsetting, taxes, costs and expenses 8 Article 5 Information 9 Article 6 Inspections, audits and fraud prevention 9 Article 7 Project management 9 II - Development projects 11 Article 8 Development project areas and criteria 11 Article 9 Procedure for submission of development projects 11 Article 10 Financing development projects 11 Article 11 Allocation and payment provisions 12 III - Incentive payments 13 Article 12 Annual incentive payments 13 Article 13 Participation in UEFA youth, women s and futsal competitions 13 Article 14 Implementation and application of the UEFA club licensing system 14 Article 15 Implementation and application of the UEFA Grassroots Charter 15 Article 16 Implementation and application of the UEFA Coaching Convention 15 Article 17 Implementation and application of the UEFA Referee Convention 15 Article 18 Implementation of the UEFA women s football development programme 16 Article 19 Implementation of the UEFA elite youth player development programme 16 Article 20 Implementation of the UEFA football and social responsibility programme 16 Article 21 Integrity activities 17 IV - Final provisions 18 Article 22 Implementation of these regulations 18 Article 23 Breach of these regulations 18 4 Content Article 24 Disputes 18 Article 25 Unforeseen cases 18 Article 26 Annexes 18 Article 27 Authoritative version 19 Article 28 Adoption, period of validity and abrogation 19 Annex A - Football and social responsibility projects 20 Introduction 20 Criteria and process 20 Areas 21 Annex B - Guidelines on maxi- and mini-pitch projects 23 Annex C - Procedural rules for development projects 24 Application procedure 24 Approval procedure 25 Implementation and monitoring procedure 25 Communication 26 Annex D - Good governance menu card for UEFA member associations 27 Annex E - Guidelines on the 2016 20 UEFA women s football development programme 32 Objectives 32 Scope of application 32 Ensuring successful delivery 33 Content 5 6 Preamble Based on Articles 23(1) and 2(2) of the UEFA Statutes and in view of the UEFA objective laid down in Article 2(1)(g) thereof to redistribute revenue generated by football in accordance with the principle of solidarity and to support reinvestment in favour of all levels and areas of football, especially the grassroots of the game , the following regulations have been adopted by the UEFA Executive Committee. I - General Provisions 7 I - General Provisions Article 1 Purpose of the UEFA HatTrick programme 1 The UEFA HatTrick programme was established to provide financial support to the UEFA member associations in their tasks to develop and foster football at all levels within their territories. 2 The UEFA Executive Committee, at its meeting in Vienna on 24 March 2015, approved the extension of the HatTrick programme for the period from the 2016/17 UEFA season until the 2019/20 UEFA season inclusive (hereinafter: HatTrick IV programme). Article 2 Scope of application 1 These regulations define the financial contributions allocated under the HatTrick IV programme (hereinafter HatTrick funding), the type of projects that fall under this programme and the administrative tasks of the parties involved. 2 These regulations cover the financial period from the 2016/17 UEFA season until the 2019/20 UEFA season inclusive. 3 The HatTrick IV funding consists of the following maximum amounts for the whole aforementioned financial period: a. per UEFA member association for development projects, aimed at developing and improving football in general (see Chapter II: Development projects); b. an annual contribution of a maximum of per UEFA member association composed of the following maximum amounts: i. 750,000 as an annual solidarity payment to cover the current running costs of the UEFA member association and good governance projects in any of the various areas defined in the menu card in Annex D; ii. 1,150,000 in annual incentive payments for participating in UEFA youth, women s and futsal competitions, for implementing and applying the UEFA club licensing system, for implementing and applying the various UEFA conventions and charters, for implementing the UEFA women s football development programme, the UEFA elite youth player development programme and the UEFA football social responsibility programme, and for integrity activities (see Chapter III: Incentive payments). Article 3 Beneficiaries of the HatTrick IV programme 1 The beneficiaries of the HatTrick IV programme are associations which have been admitted as members of UEFA by the UEFA Congress in accordance with the relevant provisions of the UEFA Statutes ( excluding those which have been 8 I - General Provisions admitted as members on a provisional basis) and which fulfil the requirements for receiving the HatTrick funding as specified in these regulations. 2 HatTrick funding is paid to the beneficiaries, the UEFA member associations. Unless decided otherwise by UEFA, HatTrick funding is never paid directly to a third party, such as a member of a UEFA member association, a professional league or a club. 3 In the case of suspension of a UEFA member association in accordance with the relevant provisions of the UEFA Statutes, any payments due in connection with the HatTrick IV programme are immediately frozen until further notice. The UEFA Executive Committee may take further measures, such as making deductions from future payments or requesting partial or full reimbursement of payments already made during the financial period covered by these regulations. On the lifting of the suspension, the UEFA Executive Committee decides what action to take in respect of frozen payments. 4 In the case of termination of UEFA membership in accordance with the relevant provisions of the UEFA Statutes ( exclusion), UEFA reserves the right to request full or partial reimbursement of any payments made during the financial period covered by these regulations. Article 4 Advance payments, offsetting, taxes, costs and expenses 1 Unless UEFA and the UEFA member association applying for HatTrick funding have agreed otherwise, no advance payments will be made. 2 Each UEFA member association s total annual HatTrick funding (solidarity payment and incentive payments) is paid in three instalments over the course of the UEFA financial year. 3 The UEFA administration may offset any amounts allocated to a UEFA member association under the terms of these regulations against any other amounts due to UEFA by that UEFA member association. 4 UEFA member associations are responsible for paying any taxes, other duties and fees due as a result of receiving HatTrick funding. 5 UEFA member associations bear all costs and expenses, including legal, professional, banking and exchange charges incurred in connection with the preparation, execution, implementation and completion of projects undertaken as part of the HatTrick IV programme, and the cost of any documents, amendments, supplements or waivers associated with such projects. I - General Provisions 9 Article 5 Information 1 Unless stipulated otherwise in these regulations, for each project undertaken under the HatTrick IV programme, the relevant UEFA member association must supply UEFA with: a. regular six-monthly reports on the progress made and the precise use of the HatTrick funding; b. any relevant information related to the development of the project, such as any event that causes or might cause a delay or default in the development of the project and any steps being taken to remedy it; c. any other relevant information related to the development of the project as requested by UEFA; d. a final detailed report at the end of the project with relevant information, including pictures (if any). Article 6 Inspections, audits and fraud prevention 1 UEFA member associations may not use HatTrick funding for any purpose other than those defined in the corresponding countersigned project agreement. 2 UEFA reserves the right to inspect any UEFA member association accounts and documents and supplier and contractor records relating to the management of projects and the allocated HatTrick funding at any time. 3 UEFA reserves the right to send its own duly authorised representatives ( UEFA governance and compliance auditors and/or UEFA corporate governance officer) to carry out any technical and financial checks and audits that it considers necessary in relation to the management of projects and the allocated HatTrick funding. 4 UEFA member associations must provide any relevant information and documents that are requested for the purpose of such inspections, checks and audits in relation to the management of projects and the allocated HatTrick funding, and take all appropriate steps to facilitate the work of UEFA s duly authorised representatives, including giving them access to sites and premises where the relevant information and documents are kept. 5 UEFA member associations must ensure that any suspected or actual cases of fraud, corruption or other illegal activity in relation to the management of projects and the allocated HatTrick funding are duly investigated and dealt with. Article 7 Project management 1 UEFA member associations must manage their projects in accordance with: a. the provisions of these regulations and the terms of the corresponding countersigned project agreement; 10 I - General Provisions b. UEFA s no-tolerance approach to any attempt or act of corruption of any shape or form and in any jurisdiction, even if such activities are allowed, tolerated or not prosecutable in the country in question; c. all applicable laws, including those governing data privacy; d. international labour standards on the use of child labour and forced labour. 2 UEFA member associations must also: a. establish appropriate procedures, such as bidding processes, to evaluate and select suppliers and subcontractors based on their commitments to social and environmental accountability; b. assess and reduce the environmental impact of their projects and use resources responsibly, in order to achieve sustainable growth that respects the environment; c. cooperate at any time with UEFA on its inspection and supervision of the use of HatTrick funding. II - Development projects 11 II - Development projects Article 8 Development project areas and criteria 1 Development projects must help develop football within the territory of UEFA, be of strict common interest for the football community and have a clear functional, educational and sporting purpose. 2 Development projects must be tailor-made to suit the individual needs of the respective UEFA member associations in the following areas: a. administration (the organisational structure of the UEFA member association and/or of the affiliated regional associations, including staff training and office equipment); b. training and education (administration, coaching, refereeing, sports medicine, safety and security, and other specialist topics); c. youth football (training youth team coaches, regional and national youth training centres and football academies, and talent promotion); d. football and social responsibility (social and environmental (sustainability) topics as defined in Annex A); e. grassroots (installation of maxi- and mini-pitches at community level as defined in Annex B, promotion of training for amateur team coaches and development of football programmes on a community basis); f. infrastructure (renovation and construction of football pitches, football stadiums, training and education centres, IT facilities and office buildings); g. women s football (player recruitment and retention initiatives for girls, club and league development, elite youth development, increasing the number of qualified female coaches and referees, etc.); h. other (projects in other areas falling within the scope of the HatTrick IV programme). Article 9 Procedure for submission of development projects 1 Any development project submitted by a UEFA member association is subject to the procedural rules laid down in Annex C. 2 Projects may address one or a combination of the areas listed in Article 8. Article 10 Financing development projects 1 HatTrick funding is intended to be the driving force behind development projects. 2 UEFA member associations should seek further financial support from FIFA and/or other third parties, whether private or public entities, in order to realise HatTrick 12 II - Development projects projects with mixed funding from external partners (government, local authorities, sponsors, etc.). 3 UEFA actively supports mixed funding, provided that the external partners enlisted by the UEFA member association have been approved by UEFA and the conditions of their financial and operational involvement are clearly defined and agreed in writing. 4 UEFA member associations are encouraged to support other members of their domestic football families through development projects. Article 11 Allocation and payment provisions 1 UEFA will only disburse HatTrick funding if the necessary conditions and requirements are met and respected. 2 If a UEFA member association does not use all the HatTrick funding available to it in the financial period covered by these regulations, the remaining amount is not carried over for use in the framework of a subsequent UEFA HatTrick cycle unless so approved by the UEFA Executive Committee. 3 For each project that is awarded HatTrick funding, UEFA has full discretion to make either a one-off payment or to split contributions into different instalments, depending on the nature of the project and the agreed implementation schedule. 4 HatTrick funding is disbursed only on receipt of a countersigned project agreement and subject to the condition that the UEFA member association does not violate the provisions of these regulations or the terms of the countersigned project agreement. 5 Allocated HatTrick funding may be used solely for the purposes defined in the corresponding countersigned project agreement. Failure to respect this provision may result in UEFA stopping or withdrawing payments and referring the matter to the UEFA disciplinary bodies. 6 HatTrick funding is credited to the UEFA member association s ordinary UEFA bank account, unless UEFA requests that the UEFA member association open a specific bank account for its HatTrick projects. UEFA reserves the right to request comprehensive financial statements and/or power of attorney over such bank accounts. 7 When setting up a project, the UEFA member association must take into account the budget, running costs and maintenance and/or depreciation costs. 8 UEFA member associations are responsible for all project-related invoicing and accounting. No direct invoicing to UEFA is permitted. 9 UEFA bears no responsibility for how HatTrick funding is used by UEFA member associations. 10 The UEFA administration reserves the right to check or monitor any documents related to a given project at any time. III - Incentive payments 13 III - Incentive payments Article 12 Annual incentive payments 1 During the financial period covered in these regulations, each UEFA member association may receive different annual incentive payments up to a total of 1,150,000. 2 The following maximum incentive payments apply: a. 250,000 for participating in UEFA youth, women s and futsal competitions; b. 250,000 for implementing and applying the UEFA club licensing system; c. 150,000 for implementing and applying the UEFA Grassroots Charter; d. 100,000 for implementing and applying the UEFA Coaching Convention; e. 100,000 for implementing and applying the UEFA Referee Convention; f. 100,000 for implementing the UEFA women s football development programme; g. 100,000 for implementing the UEFA elite youth player development programme; h. 50,000 for implementing the UEFA football and social responsibility programme; i. 50,000 for integrity activities. Article 13 Participation in UEFA youth, women s and futsal competitions 1 Incentive payments for participating in UEFA youth, women s and futsal competitions during the financial period covered by these regulations are allocated according to the following table (amounts indicated in euros): Competition Amount per season (in ) UEFA European Under-17 Championship 35,000 UEFA European Under-19 Championship 35,000 UEFA European Women s Under-17 Championship 35,000 UEFA European Women s Under-19 Championship 35,000 UEFA Women s Champions League 25,000 UEFA Futsal Cup 20,000 UEFA European Under-21 Championship 20,000 14 III - Incentive payments UEFA European Women s Championship 25,000 UEFA European Futsal Championship 20,000 Maximum amount available 250,000 2 Depending on the running of the UEFA youth, women s and futsal competitions and unless decided otherwise by the UEFA Executive Committee, incentives for participating in UEFA youth, women s and futsal competitions will be allocated according to the above table for seasons 2016/17, 2017/18, 2018/19 and 2019/20. Article 14 Implementation and application of the UEFA club licensing system 1 An annual incentive payment of a maximum of 250,000 is allocated to each UEFA member association for implementing and applying the UEFA Club Licensing and Financial Fair Play Regulations. This incentive must be used to cover the associated administrative expenses and running costs within the UEFA member association. 2 The above-mentioned amount is allocated as follows: a. a fixed amount of 130,000 to cover operating costs related to the running of the UEFA club licensing system and monitoring process at UEFA member association level; b. a maximum additional 120,000, which is composed of the following maximum amounts: i. 40,000 for obtaining certification from an independent body approved by UEFA against the Club Licensing Quality Standard as defined in the UEFA Club Licensing and Financial Fair Play Regulations; ii. 40,000 for applying a club licensing system to govern participation in its domestic competitions; iii. 40,000 for actively participating in benchmarking surveys requested by the UEFA administration and for completing them to UEFA s satisfaction. 3 In the case of a UEFA-approved delegation of the function of licensor to the affiliated professional league, the UEFA member association must provide the UEFA administration with a copy of a duly signed written agreement between the UEFA member association itself and the professional league, in one of the official UEFA languages, governing the distribution of the annual club licensing incentive of up to 250,000. III - Incentive payments 15 Article 15 Implementation and application of the UEFA Grassroots Charter 1 An annual incentive of up to 150,000 is allocated to each UEFA member association for signing the UEFA Grassroots Charter and for implementing and applying it throughout the whole financial period covered by these regulations. 2 In the two first seasons, eligible UEFA member associations will receive 150,000 regardless of their level within the charter. In the third and fourth seasons, the amounts will be as follows: a. 150,000 at gold level; b. 125,000 at silver level; c. 100,000 at bronze level. Article 16 Implementation and application of the UEFA Coaching Convention 1 An annual incentive of up to 100,000 is allocated to each UEFA member association for signing the UEFA Coaching Convention at least at B level and for implementing and applying it throughout the whole financial period covered by these regulations. 2 This incentive is to be invested in the association s coach education programme, and a record must be kept of how exactly it is used, for submission to UEFA on request. Article 17 Implementation and application of the UEFA Referee Convention 1 An annual incentive of 100,000 is allocated to each UEFA member association that is a signatory to the UEFA Referee Convention for implementing and applying it throughout the whole financial period covered by these regulations and for meeting the requirements for convention membership. 2 UEFA member associations that are in the process of becoming signatories can submit financial support requests based on projects or equipment needed to allow them to meet the requirements for convention membership. These financial requests can be submitted for a maximum of 100,000 per season and must be approved by the UEFA administration. 3 If a UEFA member association receives financial support to allow it to meet the requirements for convention membership and is accepted as a signatory during the same UEFA financial year, the amount allocated will be deducted by the UEFA administration from the annual financial incentive allocated that season to the UEFA member association as a signatory. 16 III - Incentive payments Article 18 Implementation of the UEFA women s football development programme An annual incentive of up to 100,000 is allocated to each UEFA member association for implementing the UEFA women s football development programme (see Annex E). Article 19 Implementation of the UEFA elite youth player development programme An annual incentive of up to 100,000 for each of the financial years covered by these regulations is allocated to each UEFA member association for implementing activities with U14 and U15 footballers within existing elite academy structures in accordance with the UEFA Elite Youth Player Development Guidelines. In the first two years, eligible UEFA member associations will each receive 100,000 regardless of their level of activity, while in the third and fourth years, the amounts allocated will depend on the levels of activity in the areas of staffing, nutrition, medicine, transport, schooling, sport and training, as indicated in the UEFA Elite Youth Player Development Guidelines. Article 20 Implementation of the UEFA football and social responsibility programme 1 An annual incentive of up to 50,000 is allocated to each UEFA member association for one or maximum two projects that address topics listed in the football and social responsibility menu card in Annex A. 2 Projects submitted under the football and social responsibility programme must respect the criteria and process mentioned in Annex A. 3 The incentive is paid each season provided the project proposal(s) has/have been approved by the UEFA administration and reporting obligations have been met. 4 UEFA member associations are required to submit annual progress reports to UEFA throughout the course of their project(s). These reports must include: a. progress according to pre-defined objectives; b. evidence of measurement against key performance indicators; c. an impact evaluation at the end of the project. III - Incentive payments 17 Article 21 Integrity activities 1 An annual incentive of up to 50,000 is allocated to each UEFA member association for integrity activities, which include: a. appointing an integrity officer with the following main tasks: i. to regularly provide information to the UEFA administration with regard to investigations and prosecution of corruption, match-fixing and other criminal activities within football; ii. to deal with information received from UEFA and other sources (clubs, individuals, etc.) concerning corruption, match-fixing and other criminal activities; iii. to cooperate and exchange files and other information with state authorities working in this field, especially with regard to the initiation of proceedings and coordination of action; iv. to monitor integrity-related disciplinary and criminal proceedings in their country; v. to organise and oversee integrity-related educational seminars and courses for players, referees, coaches and any other persons responsible for technical and administrative matters at the UEFA member association in question or at any league or club affiliated to this association; b. establishing and running comprehensive education programmes, especially for young players, in order to increase awareness of the risks of match-fixing and ensure that all those involved in football are aware of, and respect, the relevant rules; c. supporting UEFA s integrity education programmes locally; d. implementing effective regulations to fight against and eradicate match-fixing; e. effectively investigating and prosecuting cases of match-fixing and attempted match-fixing; f. establishing a secure reporting system to allow people to report incidents of match-fixing and attempted match-fixing, anonymously if necessary. 2 UEFA member associations are required to submit annual reports to UEFA on the use of the HatTrick integrity activities incentive payment. 18 IV - Final provisions IV - Final provisions Article 22 Implementation of these regulations 1 The UEFA administration is responsible for taking all decisions and measures necessary for implementing these regulations and monitoring their application. 2 For this purpose, the UEFA administration may, in particular: a. monitor the use of the amounts allocated under these regulations; b. request financial documentation related to these amounts; c. ask for progress and/or status reports on projects; d. ask for a financial audit report to be issued by an independent auditor appointed by the UEFA administration and paid for by the UEFA member association concerned. 3 In carrying out these tasks, the UEFA administration cooperates with the relevant UEFA committees and expert panels in accordance with the UEFA Organisational Regulations. Article 23 Breach of these regulations 1 In case of any violation of these regulations, in particular when fraud or corruption have been committed, UEFA may decide at any time to suspend payments, request a partial or full reimbursement, make deductions from future HatTrick IV payments, terminate any project agreement concluded with the UEFA member association concerned and/or take any other appropriate measures. 2 UEFA member associations must pay UEFA any interest, costs and expenses, including legal fees, incurred by UEFA as a result of any breach of these regulations. Article 24 Disputes Any disputes related to the allocation of the amounts laid down in these regulations are referred to the UEFA Executive Committee, whose decisions are final. Article 25 Unforeseen cases The UEFA Executive Committee takes a final decision on any matters not provided for in these regulations. Article 26 Annexes All annexes form an integral part of these regulations. IV - Final provisions 19 Article 27 Authoritative version If there is any discrepancy in the interpretation of the English, French or German versions of these regulations, the English version prevails. Article 28 Adoption, period of validity and abrogation 1 These regulations were adopted by the UEFA Executive Committee at its meeting on 11 December 2015. 2 They apply for the financial period from 1 July 2016 to 30 June 2020. 3 They replace the UEFA HatTrick Regulations (Edition 2012). For the UEFA Executive Committee: ngel Mar a Villar Llona Gianni Infantino First Vice-President General Secretary Paris, 11 December 2015 20 Annex A Annex A - Football and social responsibility projects (see Article 8(2)(d) and Article 20) Introduction Social responsibility is about managing economic, social and environmental impacts and thereby achieving sustainable development in society. Social responsibility in football is a systems approach that strives to promote sustainable development in all aspects of the game, in cooperation with key stakeholders. This annex defines the different types of football and social responsibility projects supported by the HatTrick IV programme. In order to qualify for HatTrick funding, football and social responsibility projects must have obvious links with the respective UEFA member associations football activities and/or use football as a tool to promote a social cause. Projects developed or initiated by UEFA member associations in cooperation with third parties and/or partner(s) are eligible. Match- or mixed-funding is also encouraged. Criteria and process and social responsibility projects must address one or more of thesocial or environmental (sustainability) topics listed in the menu card below,and demonstrate that they meet the following connected with football activities; to the national association and/or its stakeholders; of having a measurable impact;iv. capable of adding value to football through socially is particularly supportive of long-term projects that successful become a self-sustaining integrated part of the association sfootball management DNA; examples of good practice for other UEFA member and social responsibility projects are subject to the following three-step UEFA member association must produce a project proposal that meets the needs and expectations of its main stakeholders, following a consultation process with relevant groups to identify relevant topics. This consultation process must be evidenced in the project proposal before moving on to the implementation stage. Annex A 21 and monitoringWhen implementing the project, the UEFA member association must use annual reporting, tangible pre-defined objectives and key performance indicators to monitor developments and measure impact. reportingAt the end of the four-year HatTrick cycle a final report must be submitted to demonstrate the impact the project has had on the basis of the pre-defined objectives and corresponding key performance indicators. Areas Football and social responsibility projects may relate to any of the topics defined in the menu card below. Area Topic Tangible objectives (examples) acceptance that each individual is unique and rejection of all forms of discrimination based on race, age, gender, religion, sexual orientation, culture, national origin, income or disability (including disabled people with intellectual, sensory or physical impairments and those with mental health issues) treatment and meaningful involvement of all interested parties, with none of the above-mentioned forms of discrimination of active and healthy lifestyles based on lifestyle choices, specifically regular physical activity, such as playing football, as well as not smoking and responsible alcohol consumption and reconciliationPromotion of reconciliation through the social contact and shared activities that are intrinsic to football dialogueStakeholder engagement and feedback gathering, to enable more mindful decision-making and communication of important messages to key groups in 22 Annex A , such as supporters, governments, leagues and clubs equality and empowerment of women (sustainability) use of renewable energy, with methods in place to reduce the amount of non-renewable energy consumed andwasteMeeting water and sewage needs, while aiming for a reduction in both water pollution and the consumption of fresh water; recycling, re-use and reduction of waste with and encouragement of all stakeholders in the transport sector to improve mobility and establish a smooth transport system and ethical procurement processes that prioritise suppliers who consider local and seasonal markets and avoid unnecessary costs and transport of carbon dioxide emissions and offsetting of those that are initially unavoidable certification through the development of infrastructure and buildings that comply with national and/or international sustainability standards Annex B 23 Annex B - Guidelines on maxi- and mini-pitch projects (see Article 8(2)(e)) All maxi- and mini-pitch projects submitted must conform to the following technical specifications and meet the following safety requirements: Size: ideally 20m x 40m, or according to local requirements Pitch surface: artificial turf or similar Perimeter fence: wooden panels resistant to the local climate, or metal panels or metal nets as appropriate; wooden or metal handrail on top of the perimeter fence to stabilise the entire structure Posts: aluminium or steel (ten-year warranty against rust, etc.) Goals: proportionate to the size of the pitch; securely fastened to the ground and affixed to the perimeter fence Screws and bolts: stainless steel screws and bolts for parts in contact with aluminium; all other parts in contact with steel to be galvanised. All these parts need to be totally integrated in the structure. Anti-theft plugs: ribbed plastic and plugs hammered solidly in place Ground: concrete, asphalt, gravel, or sand with concrete edges, depending on the pitch surface and product Location: nationwide; preferably near to schools or/and clubs, in areas where as many children as possible can take advantage of them 24 Annex C Annex C - Procedural rules for development projects (see Article 9(1)) Application procedure Application form apply for HatTrick funding for development projects, UEFA memberassociations must complete the application form provided by the UEFAadministration, which includes the following proposal; plan; structure;iv. supplier analysis; timetable and budgeting;vi. ownership structure;vii. project promotion and forms must be duly completed in full and in English by 1 March2020 in order for the corresponding projects to be eligible for fundingthrough the HatTrick IV programme. UEFA member associations mustprovide all information and documentation deemed necessary by an application is incomplete or a project does not fulfil basic material orformal conditions, the UEFA administration may return it to the applicantUEFA member association with a request for additional information Number of projects A UEFA member association may apply for HatTrick funding for up to five projects in the financial period covered by these regulations. Availability of funds The financial contribution of up to per UEFA member association must cover all development projects accepted by UEFA, according to an allocation plan to be mutually defined by the respective UEFA member associations and the UEFA administration. Technical support visits may be conducted by members of the UEFA HatTrick Committee,the UEFA administration and/or experts appointed by the C 25 submitting an infrastructure development project, UEFA memberassociations must organise a fair and transparent tender process for thewhole project with, ideally, at least three quotations from three differentsuppliers. UEFA member associations may ask the UEFA administration forsupport in their tender processes and supplier Approval procedure the application and documentation process has been completed, theUEFA administration will examine and subsequently submit the projectapplication and its recommendation to the UEFA HatTrick Committee fordecision. The HatTrick Committee has full discretion to approve or rejectprojects and to ask for additional documentation if needed. It may alsoimpose implementation a project has been approved, the UEFA administration, in coordinationwith the applicant UEFA member association, will draw up an agreementformalising UEFA s approval of the project and payment of the or mortgaging assets financed through a HatTrick project is notpermitted without explicit approval from UEFA and the original land an asset financed through a HatTrick project for a purpose otherthan those defined in the countersigned project agreement is also forbiddenwithout approval from Implementation and monitoring procedure a project has been approved by UEFA, the UEFA member associationcan start implementing it according to the agreed implementation phase is carried out under the supervision andmonitoring of the UEFA administration. This phase may updates on the technical, administrative and financial aspectsof the project, to be submitted to the UEFA administration by the UEFAmember association on its own initiative or at the request of UEFA; by UEFA HatTrick Committee members, the UEFAadministration and/or experts appointed by the UEFA administration,whereby the inspectors are entitled to review every relevant documentrequested and to conduct site visits with competent local staff andauthorities; final report on the whole implementation process and completion ofall aspects of the project (technical, administrative and financial),including details on the use and maintenance of the asset(s). difficulty or problem arising during the implementation and realisationof the project must be reported immediately, in writing, to the Annex C Communication use of UEFA HatTrick IV programme logos and any other UEFA marksor intellectual property rights by UEFA member associations or by any thirdparty involved in a HatTrick project is subject to UEFA s prior communication plan, advertising or marketing campaign in connectionwith a HatTrick project is subject to UEFA s prior member associations must inform the UEFA administration of anyinauguration ceremonies for HatTrick projects well in D 27 Annex D - Good governance menu card for UEFA member associations (see Article 2(3)(b)(i)) Governance principle Governance area Tangible objectives (examples) Strategy Mission, vision, values and strategy Strategy/business plan in line with mission, vision and values Performance measurement system Systematic approach to evaluate performance against strategic objectives Systematic approach to evaluate staff performance against set objectives Democracy and inclusiveness Members rights and obligations Statutory definition of members rights in line with FIFA/UEFA standards Congress Clear rules on congress authority, agenda, elections, decision-making and minutes in line with FIFA/UEFA standards Stakeholder management Formal recognition of stakeholders Effective stakeholder involvement in decision-making process, in advisory committees Representation at international level Strategy on representation within FIFA and UEFA 28 Annex D Governance principle Governance area Tangible objectives (examples) Transparency Accessibility of key information Accessibility ( online) of key information such as: - statutes and regulations - mission, vision and strategy - value statement - organisation chart - composition of committees - decisions taken at congress - decisions taken by executive committee (ExCo) - decisions taken by judicial bodies - circular letters - annual financial statements - annual activity report - code of ethics Solidarity Football social responsibility (FSR) Systematic approach to FSR, incl. set strategy, budget and monitoring Internal solidarity Financial solidarity mechanism Financial assistance programmes Integrity Disciplinary or Ethics committee Clearly defined role, competence and reporting structure Safeguarding against threats to integrity (prevention, detection and punishment) Clear rules, disciplinary regulations, code of ethics, incl. definition of disciplinary measures for issues such as: - results-motivated match-fixing - betting-motivated match-fixing - corruption - doping Surveillance and testing Education Annex D 29 Governance principle Governance area Tangible objectives (examples) Accountability Financial accountability Annual financial statements in accordance with: - true and fair view principle - International Accounting Standards (IAS) or equivalent national standards Audit of annual financial statements: - carried out by independent and qualified auditor - resulting in auditor s report containing an unqualified (clean) opinion Accurate cost accounting, incl. written process descriptions Realistic budgeting and rolling forecasts, incl. written process descriptions Strict controlling, incl. set signature rights and written process descriptions Non-financial accountability Clear reporting structures ( staff to management, administration to ExCo, ExCo to congress) implemented and documented in complete and up-to-date organisation chart 30 Annex D Governance principle Governance area Tangible objectives (examples) Effectiveness and efficiency Clarity of roles Strict separation of powers, no simultaneous membership of judicial and executive bodies Operational freedom of the adminis-tration Job descriptions for staff Newcomer induction programme Risk management Systematic approach to identification and monitoring of risks Quality management Systematic approach to quality ma-nagement Committees Clear definition of competence and reporting structure Clear membership selection process Communication Communication policy Effective internal and external communication channels Working conditions Staff regulations containing clear rules on financial and non-financial issues Continuous education offer Staff recruitment and departures Systematic and fair staff recruitment and departure processes Annex D 31 Governance principle Governance area Tangible objectives (examples) Legal stability Statutory compliance with FIFA/UEFA minimum requirements Written FIFA confirmation (after consultation with UEFA) Pyramid of rules Clear primacy of statutes, with all other sets of rules deriving therefrom Robust disciplinary procedure (incl. club licensing) Clearly defined disciplinary regulations in line with FIFA/UEFA standards Exhaustive catalogue of disciplinary measures Minimum requirements (qualifica-tions) for members of judicial bodies Reference to an impartial court of arbitration (independent of the UEFA member association) 32 Annex E Annex E - Guidelines on the 2016 20 UEFA women s football development programme (see Article 18) Objectives The overarching objective of the women s football development programme is to further assist the development of girls and women s football in all 54 UEFA member associations. With this being a funded programme, the aim is to encourage each UEFA member association to determine its priority areas and set out a plan stating clear objectives. Examples of the domains UEFA would expect to be addressed are: participation; and administration; ;iv. education and training; ;vi. club development;vii. marketing and Scope of application women s football development programme provides up to 100,000per year per UEFA member association under the HatTrick IV funding is for projects that are in the best interests of girls and women sfootball development in the respective UEFA member is not given to UEFA member associations to cover their nationalteam costs or to subsidise existing projects, but rather to further developongoing projects or enable new projects to be member associations are strongly encouraged to inform stakeholders(government, sponsors, schools, municipalities, parents) of this UEFAinitiative to develop girls and women s football, the aim being to raiseinterest among these stakeholders and potentially generate jointly UEFA member association receives an application form to completeand return to the UEFA administration. The UEFA administration assessesthe project proposals and approves them if they meet all the there is any doubt as to whether a project proposal is acceptable, it issubmitted to the UEFA HatTrick Committee for it to take a final E 33 UEFA member association must submit status reports on and status report deadlines will be communicated by the UEFA administration reports regularly to the UEFA HatTrick Committeeon the implementation of approved Ensuring successful delivery The feasibility and the sustainability of proposed projects are key factors that will be considered to ensure the women s football development programme is a success. This programme will be supported by a series of support options, which serve to further assist UEFA member associations in developing women s football in areas of need. R gles de proc dure r gissant l Instance de contr le financier des clubs de l UEFAEdition 2014Covers CFCB 11/6/2014 2:26:14 PM

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