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Privacy Statement Questionnaire Applicant …

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Text of Privacy Statement Questionnaire Applicant …

Pfizer Questionnaire Privacy Statement This privacy statement relates to a questionnaire (the "Questionnaire") which is to be completed by or on behalf of a company or other entity or individual who or which is proposing to enter into an engagement with Pfizer and/or receive financial support or funding from Pfizer (the "Applicant"). Collection and use of information The information provided in the Questionnaire, which may include information relating to identifiable individuals (for example, their names, titles and, potentially, business associations with Government Officials), will be processed by Pfizer to ensure compliance with relevant local, international, and laws that prohibit corrupt payments to Government Officials for the purpose of obtaining or retaining business. Pfizer may also take into account other information, obtained from Pfizer's own records or from third party sources, in making compliance assessments. This information may also relate to identifiable individuals. In this Privacy Statement the word "you" refers to an identifiable individual to whom information relates. The information collected through or associated with the Questionnaire (the "Information") will be analyzed to evaluate risks related to anti corruption laws and will not be used, transmitted or processed for any other purposes, except to confirm the accuracy of the Questionnaire responses or to comply with applicable legal requirements. The questions, and the associated compliance steps taken by Pfizer, have been tailored to seek only information that is relevant to Pfizer s compliance efforts and to comply with data protection and privacy requirements. The Information is collected by or on behalf of the particular Pfizer entity which is proposing to enter into an engagement, or provide financial support or funding, to the Applicant. That entity will provide the Information to Pfizer Inc., a US corporation, which will hold the Information in the US for its own compliance purposes and those of the Pfizer group as a whole and make it available to the contributing Pfizer entity as required. Some very limited elements of this information (for example the Applicant's name, the date of the Questionnaire and the result of the initial evaluation process) may be made available to all Pfizer group entities worldwide so that they are aware that the Questionnaire has been completed should they propose to enter into an engagement with the Applicant in the future. In those circumstances they may be granted access on a confidential basis to the full Information collected. In the rare case that a potential compliance concern is identified, the Information may be further considered by Pfizer and/or disclosed to Pfizer s external legal counsel and/or federal, state, national or local regulatory authorities in the or other countries. Retention of, and reliance upon, information The storage and retention of the Information by Pfizer will be carried out in accordance with Pfizer s policies and procedures. In some circumstances this may involve one member of the Pfizer group or a third party supplier having access to Information so that it can process it on behalf of another member of the Pfizer group, as a service provider, under strict conditions of confidentiality and security. Information may be relied upon in connection with the proposed engagement or funding arrangement for which the Questionnaire is completed and for any Page 1 of 2 Page 2 of 2 further reliance period indicated in the Questionnaire. It will then be retained for a longer period as necessary for legal and compliance purposes. Access to information from other jurisdictions Details of Pfizer's operations worldwide can be found at You should be aware that some of the members of Pfizer group, legal counsel and/or regulatory authorities who could have access to Information as described above are located in countries whose laws protecting personal information may not be equivalent to those in your country. In particular, personal data disclosed to Pfizer Inc. by members of the Pfizer group within the European Economic Area and Switzerland are protected by Pfizer Inc.'s participation in the "safe harbor" schemes administered by the Department of Commerce, details of which can be found at Your rights You may have rights to access or, where incorrect, amend information pertaining to you that is in Pfizer s possession; to require your personal information to be deleted if it is excessive; to withdraw your consent to Pfizer s use of information pertaining to you, although where permitted by law Pfizer may continue to use such information without your consent; or to object to the processing of your personal information on legitimate grounds in particular, these rights arise, and Pfizer will respond to their exercise without charge, under the laws of all the member states of the European Economic Area and Switzerland. Completion of the Questionnaire is voluntary, however, if the Applicant fails to complete the Questionnaire, or is unable to provide all of the required information, Pfizer may be precluded from doing business with the Applicant or from providing the relevant financial support or funding. Contact details If you have any questions or concerns concerning this Pfizer compliance initiative generally, please contact If you have any questions about the collection and use of your personal information or other privacy specific concerns (for example, if you wish to exercise the access, correction, deletion or objection rights referred to above, or if you would like more specific information about the particular Pfizer entity which is proposing to enter into an engagement, or provide financial support or funding, to the Applicant), please contact the Pfizer Privacy Office at or at: Pfizer Inc. Privacy Officer 235 E 42 Street New York, NY 10017 Pfizer Inc. will, if requested, pass your inquiry or comment to the Pfizer entity which is proposing to enter into an engagement, or provide financial support or funding, to the Applicant.

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